2023 Internal Controls Report ============================= 2023 REPORT ON INTERNAL CONTROL STRUCTURE AND PROCEDURES AGENCY ACTION CONTROL STRUCTURE CONTROL PROCEDURE FINDING Agency Capital Procurement Policy Board Review and Approval Projects Property Disposition Staff Recommendation Adequate Policy Project Review • Statute • Written Application • Regulation • Cost Benefit Analysis • By-Laws • Staff Review • Classes of Projects Policy • Board Attorney Oversight Adequate • Local Access Policy • Board Review & Approval • Conflict of Interest Statement SEQRA • Statute • Formal EAF Statement Determination • Regulation • Staff Review • By-Laws • Attorney Review Adequate • Classes of Projects Policy • Board Review & Finding Public Hearing • Statute • Board Approval • Regulation • Written Minutes • By-Laws • Report on Public Hearing at Adequate Board Meeting • Statute • Written Application Project Inducement• Regulation • Cost Benefit Analysis • By-Laws • Staff Review • Classes of Projects • Board Attorney Oversight Adequate • UTEP • Board Review & Approval • Local Access Policy Benefit Oversight • Statute • Annual Survey of Companies • Regulation • Staff Review • Agency Policies • Exec Director Oversight Adequate Board Review & Approval of Annual Reporting • Board Attorney Oversight PILOT Benefits • Uniform Tax Exemption • Review of comparable Oversight Policy properties/ assessment value • Statute • Review of cost of improvements • Regulation • Review by School District Adequate Superintendent, Town . Supervisor, Village Mayor, and the County Executive • Review by Agency Attorney • Board Review & Approval Sales Tax • Statute • Staff Review of project Exemption • Regulation documents Oversight • Agency Policy • Attorney Review • Staff review of ST -60 and supplemental letter when Adequate additional agents are appointed for a project • Board review and approval Recapture of • Statute • Annual Survey of projects Benefits • Regulation • Annual Employment Report • Agency Policy • Staff Review of reported numbers • Lease Documents versus application numbers Adequate • Explanations from Companies • Board Review & Approval of Report & Recommendations Agency Service • Procurement Policy • Review by Staff Contracts • Funding Policy • Attorney Review • EPP Policy & Guidelines • Board Review & Approval • Inducement to Prospects • Formal Contracts for EPP Adequate Policy • Annual Audit of Expenditures Agency Fees • Project Fee Policy • Staff Review • Legal Fee Policy • Board Review & Approval • Annual Audit Adequate • Attorney Review Documents & • Statute • Annual Election of Foil Officer Administration • Regulation Annual Election of Foil Appeals Adequate Foil Policy Officer Public Comment • Statute • Publication of Hearing Notices • Regulations • Written Record of Proceedings • Board By-Laws • Report public comments to the Adequate • Board for each project Understanding of• Statute • PAAA Training Mission, Goals, • Agency By-Laws • New Member Orientation Adequate • Process & Controls Agency Policies • Study Sessions . • Annual Acknowledgement of Responsibilities • Agency Handbook - Reference Material for Board Ethics & Conflict•of Statute • Annual Conflicts Interests • Conflict of Interest Policy Acknowledgement Agency Code of Ethics • Annual COI statement Adequate Conflict of interest certificate signed at every meeting • Financial Planning Statute • Annual Budget & Expenditures • Regulation • Annual Audit • Agency Policies • County Contract for Services • Procurement Policy • Board Monthly Review of Finances Adequate • Board Approval of Monthly Payment of Bills • Signature Authority and Two Signature for all expenditures Financial • Statute • Approval of Board of all Safeguards • Procurement Policy expenditures • Travel Policy Adequate •