Town Board

APPROVED

At the ORGANIZATIONAL and REGULAR MEETING of the Town Board, Town of Clay, Onondaga County, held at the Town Hall, Clay, New York on the January 4, 2023 at 7:30 P.M., there were:

PRESENT:

Damian Ulatowski Supervisor

Joseph A. Bick Deputy Supervisor/Councilor

Eugene Young Councilor

Ryan Pleskach Councilor

Kevin Meaker Councilor

Deborah Magaro Dolan Councilor

Jill Hageman-Clark Town Clerk

Robert Germain Town Attorney

ABSENT:

David Hess Councilor Mark V. Territo Commissioner of Planning and Development Ron DeTota Town Engineer

OTHERS PRESENT:

NONE

The meeting was called to order by Supervisor Ulatowski at 7:00 P.M. All present joined in the Pledge of Allegiance.

ORGANIZATIONAL MEETING: 7:00 P.M.

Official Rules of the Procedure — Roberts Rules of Order:

Supervisor Ulatowski moved the adoption of a resolution that Roberts Rules of Order be the

official rules of procedures at Town Board Meetings, subject to the Rules provided by the Town Law and like Statutes which shall prevail (except that there shall be no second reading of resolutions at Town Board Meetings unless the same is requested, and that there shall be no votes taken when the question of a pending resolution is called, unless an objection is stated to voting upon such resolution forthwith). Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

Town Board Meeting Schedule:

Supervisor Ulatowski moved the adoption of a resolution establishing the first and third

Mondays of each month as the meeting nights for the Town Board and 7:30 P.M., local time,

as the hour of commencement. Motion was seconded by Councilor Meaker.

Ayes — 6 and Noes — 0. Motion carried.

i ORGANIZATIONAL & REGULAR MEETNG OF TOWN BOARD - January 4, 2023 { Town of Clay \ Page 2 of 8

Supervisor Ulatowski moved the adoption of a resolution rescheduling the Monday, January 16,

2023 (Martin Luther King, Jr. Day) Town Board Meeting to Wednesday, January 18, 2023; rescheduling the Monday, September 4, 2023 (Labor Day) Town Board Meeting to Wednesday, September 6, 2023 and rescheduling the Monday, November 6, 2023 (Election Day - Tuesday,

November 7) Town Board Meeting to Wednesday, November 8, 2023. Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

Supervisor Ulatowski moved the adoption of a resolution cancelling the July 3 and August 7,

2028 Town Board Meetings. NOTE: The Town Board will meet only July 17 and i August 21, 2023. Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

The Town Hall will be closed on the following Holidays in 2023; New Year’s Day observance — Monday, January 2, Martin Luther King, Jr. Day — Monday, January 16, Presidents’ Day — Monday, February 20 cancelling the Town Board Meeting; Good Friday — April 7 (Town Hall to close at 12:15 P.M., Highway at 11:00 A.M.); Memorial Day Weekend — Friday, May 26 and Monday, May 29, Independence Day Tuesday, July 4; Labor Day — Monday September 4; Election Day — Tuesday, November 7; Veteran’s Day — Friday, November 10 (observed); Thanksgiving Day — Thursday, November 23 and Friday, November 24; Christmas Eve — Monday, December 25 (observed) and Christmas Day - Tuesday, December 26 (observed).

There was a brief discussion as to whether or not Juneteenth would be added. The Supervisor explained that the union contract states that there are 13 and a half paid holidays and said that he would discuss with the union what day will be traded for Juneteenth, if they decide to do so.

GENERAL COMMITTEE appointment by the Supervisor:

Special Districts Councilor Damian Ulatowski

Finance Councilor Damian Ulatowski / Ryan Pleskach Parks & Recreation Councilor Kevin Meaker

Public Safety Councilor Eugene Young

Highway & Public Works Councilor Kevin Meaker / David Hess

Planning & Development Councilor KevinMeaker / Deborah Magaro-Dolan

Zoning Board of Appeals Councilor Ryan Pleskach Personnel Councilor Damian Ulatowski / Joseph Bick Industrial Development Councilor Joseph Bick / Ryan Pleskach Recreation Facilities & Grants

Special Committee Councilor Joseph Bick / Deborah Magaro-Dolan Liaison North Syracuse School District Councilor Joseph Bick

Liaison Liverpool School District Councilor Deborah Magaro-Dolan / Kevin Meaker

ORGANIZATIONAL & REGULAR MEETNG OF TOWN BOARD - January 4, 2023 Town of Clay

Annual Salaries:

Councilor Meaker moved the adoption of a resolution that the annual salaries for the Town

Personnel for the year 2023 be established as follows:

Supervisor $ 73,658.00 Deputy Supervisor $ 19,970.00 Councilpersons $ 17,294.00 Judges $ 49,930.00 Commissioner of Parks & Recreation $ 67,600.00 Commissioner of Finance $ 36,894.00 Commissioner of Planning & Development $ 94,994.00 Town Clerk $ 70,997.00 Receiver of Taxes $ 70,997.00 Assessor $ 97,184.00 Highway Superintendent $105,582.00 Water Superintendent $ 87,716.00 Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

Appointments

Supervisor Ulatowski moved the adoption of a resolution appointing Councilperson Joseph Bick

as Deputy Supervisor, by the Supervisor. Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

Appointment of Special Districts:

Councilor Magaro-Dolan moved the adoption of a resolution appointing the Supervisor as

Administrator of Special Districts. Motion was seconded by Councilor Meaker.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Magaro-Dolan moved the adoption of a resolution approving the annual membership

of the Town of Clay in the Association of Towns and payment of the annual dues in the amount of $1,950.00. Motion was seconded by Councilor Meaker.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Magaro-Dolan moved the adoption of a resolution appointing Supervisor Ulatowski

as delegate to the Association of Towns. Motion was seconded by Councilor Meaker.

Ayes — 6 and Noes — 0. Motion carried.

ORGANIZATIONAL & REGULAR MEETNG OF TOWN BOARD -— January 4, 2023 Town of Clay

Councilor Magaro-Dolan moved the adoption of a resolution appointing Councilperson

Meaker as alternate delegate to the Association of Towns. Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

Authorization — Check Signing:

Councilor Young moved the adoption of a resolution authorizing the Deputy Supervisor to

sign checks drawn on Town funds in the absence of the Supervisor. Motion was seconded by Councilor Magaro-Dolan.

Ayes — 6 and Noes — 0. Motion carried.

Town Engineers:

Councilor Young moved the adoption of a resolution that C & S Engineers, Inc. be retained by

the Town of Clay to perform such Special District services as the Town may require and authorizing the Supervisor to enter into an annual contract with said firm.

Councilor Pleskach asked if there was a monetary amount. Supervisor Ulatowski said that it is as needed. Motion was seconded by Councilor Bick.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Young moved the adoption of a resolution authorizing the C & S Engineers, Inc. to

update the “Town of Clay Zoning Map” annually, with payment for same to be authorized from the General Fund of the Town of Clay. Councilor Meaker asked if there was a monetary amount. Supervisor Ulatowski said that it is as needed. Motion was seconded by Councilor Bick.

Ayes — 6 and Noes — 0. Motion carried.

Town Attorneys:

Councilor Young moved the adoption of a resolution retaining Germain & Germain as

attorney(s) for the Zoning Board of Appeals, and to receive $18,000.00 for the Zoning Board of Appeals work for the year 2023. Motion was seconded by Councilor Magaro- Dolan.

Ayes — 6 and Noes — 0. Motion carried.

ORGANIZATIONAL & REGULAR MEETNG OF TOWN BOARD - January 4, 2023 Town of Clay

Councilor Young moved the adoption of a resolution retaining Bond, Schoeneck, and King

as attorney(s) for the Planning Board, and to receive $36,000.00 for the Planning Board work for the year 2023. Motion was seconded by Councilor.

Ayes — 6 and Noes — 0. Motion carried.

Bank Designation:

Councilor Pleskach moved the adoption of a resolution designating the following as the official

2023 depository banks for the Town of Clay: M & T Bank; JP Morgan Chase Bank; Bank of America Bank; Alliance Bank, N.A.; Solvay Bank, RBS Citizens Bank, Key Bank, NY CLASS and Pathfinder Bank — pooled cash investment program (class), or successor. Motion was seconded by Councilor Magaro-Dolan.

Ayes — 6 and Noes — 0. Motion carried.

Newspaper Designation:

Councilor Pleskach moved the adoption of a resolution designating the Syracuse Post

Standard as the official Town Newspaper for 2023 and designating the Eagle Star Review as an additional newspaper for the publication of legal notices. Motion was seconded by Councilor Magaro-Dolan.

Ayes — 6 and Noes — 0. Motion carried.

Appointments — Mise:

Councilor Pleskach moved the adoption of a resolution designating Aaron Bellows as an

approved contractor to provide Electrical Inspectors service for 2023. Motion was seconded by Councilor Meaker.

Ayes — 6 and Noes — 0. Motion carried.

Appointments — Town Officers:

Councilor Pleskach moved the adoption of a resolution appointing Russ Mitchell as

Chairman of the Planning Board for the year 2023. Motion was seconded by Councilor Magaro-Dolan.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Pleskach moved the adoption of a resolution appointing Russ Mitchell as a

Member of the Planning Board. Said term to expire December 31, 2029. Motion was

ORGANIZATIONAL & REGULAR MEETNG OF TOWN BOARD - January 4, 2023 Town of Clay

seconded by Councilor Meaker.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Pleskach moved the adoption of a resolution appointing Judy Rios as a Secretary

of the Planning Board. Said term to expire December 31, 2023. Motion was seconded by Councilor Bick.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Pleskach moved the adoption of a resolution appointing Ed Wisnowski as

Chairman of the Zoning Board of Appeals for the year 2023. Motion was seconded by Councilor Bick.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Pleskach moved the adoption of a resolution appointing Ed Wisnowski as a

Member of the Zoning Board of Appeals. Said term to expire December 31, 2027. Motion was seconded by Councilor Bick.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Bick moved the adoption of a resolution appointing Dennis Lyons as Alternate

Member of the Zoning Board of Appeals. Said term to expire December 31, 2023. Motion was seconded by Councilor Young.

Ayes — 6 and Noes —0. Motion carried.

Councilor Bick moved the adoption of a resolution appointing Chelsea Clark as a Secretary

of the Zoning Board of Appeals. Said term to expire December 31, 2023. Motion was seconded by Councilor Young.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Bick moved the adoption of a resolution appointing James Rowley for a term of 4

years as members of the Board of Ethics, pursuant to Ethics Law, Chapter 22, Article IV, Board of Ethics. Said term to expire December 31, 2027. Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Bick moved the adoption of a resolution appointing Dorothy Heller as Town

Historian for the year 2023. Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes —0. Motion carried.

ORGANIZATIONAL & REGULAR MEETNG OF TOWN BOARD -— January 4, 2023 Town of Clay

Councilor Bick moved the adoption of a resolution appointing Judy Rios as Safety

Committee Chairperson for the year 2028 and Chelsea Clark as Safety Co-Chairperson. Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Bick moved the adoption of a resolution appointing Mike McCarthy as Constable

for the year 2023. Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Bick moved the adoption of a resolution appointing Richard Helterline as

Substitute Constable for the year 2028. Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

Councilor Meaker moved the adoption of a resolution appointing Jill Hageman-Clark, as a

Marriage Officer for the Town of Clay. Pursuant to Section 11 of the New York State Domestic Relations Law which states no public officer listed in Section 11 shall be prohibited from accepting any fee or compensation having a value of one hundred dollars or less, whether in the form of money, property, services, or entertainment, for the solemnization of the marriage by such public officer at a time and place other than the public officer’s normal public place of business and during normal hours of business. Said appointment expires December 31, 2023.

Motion was seconded by Councilor Young.

Ayes — 6 and Noes — 0. Motion carried.

APPROVAL of MINUTES:

Councilor made a motion to approve the minutes of the December 19, 2022 Regular Town

Board Meeting. Motion was seconded by Councilor.

Ayes — 6 and Noes — 0. Motion carried.

CORRESPONDENCE:

None

CANCELLATIONS and/or REQUESTED ADJOURNMENTS:

None

ORGANIZATIONAL & REGULAR MEETNG OF TOWN BOARD — January 4, 2023 Town of Clay

Licenses and Permits (PH) - CASUAL ESTATES (MOBILE HOME COURT) LLC, d/b/a MADISON VILLAGE:

A Public hearing to consider the application of CASUAL ESTATES, LLC D/B/A MADISON VILLAGE MOBILE HOME COURT, for the renewal of its license for the year 2023 was opened by the Supervisor.

There was no one present to speak on behalf of mobile home license. Councilor Pleskach

made a motion to adjourn the public hearing to January 18, 2023 at 7:41 P.M. Motion was

seconded by Councilor Meaker.

Ayes — 6 and Noes — 0. Motion carried.

Board of Ethics (schedule and responsibility):

Councilor Meaker moved the adoption of a resolution approving the Board of Ethics will meet

at least once annually, and require the Chairman of the Ethics Board to provide a full in- person report to the Town Board at or immediately after the annual Organization Meeting of the Town. The Ethics Board will review all financial disclosure forms for completeness and shall have access to the inquiry procedure. A list of active Town vendors will also be supplied to the Board of Ethics annually for conflict screening review and maintained by the Board for consultation on a case-by-case basis. Motion was seconded by Councilor Magaro-Dolan.

Ayes — 6 and Noes — 0. Motion carried.

Agreement — (amending) - Intermunicipal Wastewater Agreement (IWA):

Councilor Magaro-Dolan moved the adoption of a resolution authorizing the Town Supervisor to

execute an agreement with Onondaga County Department of Water Environment Protection (OCDWEP) to perform utility mark-outs of the Town Sanitary Sewers as noted under the Annual Sewer Maintenance Agreement — Section 4.C.1 (page 6) of the original Intermunicipal Wastewater Agreement (IWA). Motion was seconded by Councilor Pleskach.

Ayes — 6 and Noes — 0. Motion carried.

Adjournment:

The meeting was adjourned at 7:36 P.M. upon a motion by Councilor Young and seconded by

Councilor Bick.

“Vn Lyme Ya

Jill Hageman dn 4Clark RMC / Town Clerk

Ayes — 6 and Noes — 0. Motion carried.